Employee Termination | Redundancy | Employee Termination Letter

Notifiying an Employee terminated due to Redundancy

An Employee Termination Letter informs the employee that his employment is being terminated and the reason for the same.

Last updated on 2 February 2024

1. What is an Employee Termination Letter?

Employees in the Philippines enjoy security of tenure which means that an employee can be dismissed only: (a) for causes provided by law; and (b) after due process is observed.

Employers can dismiss an employee based only on just and authorized causes. Just causes are based on acts attributable to an employee’s own wrongful actions or negligence (i.e. insubordination, habitual tardiness). Authorized causes refer to lawful grounds for termination which do not arise from the employee’s fault or negligence (i.e. closure of the business, retrenchment to prevent losses).

On the other hand, due process refers to the employee’s right to be informed of the reason for his dismissal and, in case of just cases, an opportunity to defend himself.

An Employee Termination Letter helps satisfy both of the above requirements by informing the employee that his employment is being terminated and the reason for the same.

2.  When do you need an Employee Termination Letter?

You need an Employee Termination Letter if you intend to dismiss your employee. There are many reasons for dismissing an employee but this letter is based on redundancy. Redundancy refers to the employee’s position being in excess of what the business actually requires or becoming unnecessary to the operations of the business.

If you will dismiss the employee for another reason, kindly use the appropriate document below:

The letter also serves as a written record of the employee’s dismissal which may become necessary later on if the employee questions the legality of his dismissal. Before terminating an employee it is important to review the employment contract, employee handbook and any other HR policy to determine the requirements and procedure for terminating an employee. These precautions will help avoid allegations of wrongful termination down the line.

3. What information do you need to create your Employee Termination Letter?

To create your Employee Termination Letter you’ll need the following minimum information:

  1. The employee’s name and address
  2. The employer’s name and representative who will sign the termination letter
  3. The position abolished due to redundancy
  4. The date when the employee’s termination will be effective
  5. The manner of computing the employee’s separation pay

4. How much is the document?

The document costs PHP 350 for a one-time purchase. Once purchased you have unlimited use of the document.

You can also avail of Premium subscription at PHP 1,000 and get (a) unlimited use of our growing library of documents (from affidavits to contracts); and (b) unlimited use of our “Ask an Attorney” service which lets you consult a lawyer specializing in your concern.

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